What is an intranet and what is it for?

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Internal communication and information management, when carried out efficiently, are factors that positively impact the results of a business, and the corporate intranet appears precisely as a solution for this.

Organizations that implement effective intranets can significantly increase productivity and improve communication between employees.

Understanding how to create an intranet can be a game changer for optimizing processes and fostering a more integrated work environment.

In this context, below we will explore the concept of intranet in more detail, detailing its benefits so that its importance becomes clear, as well as providing some tips for implementing an intranet in your company.

Stay with us and discover how this feature can greatly improve a business’s processes and results!

What is an intranet?
To understand what an intranet is, think of a private network accessible only by authorized members of an organization. It is this technology that allows the creation of a secure digital space where information and tools can be shared exclusively among employees.

That is, it is as if it were an internet that only works internally. Unauthorized people, who are not employees of a given company, do not have access to it.

This access restriction is essential to protect confidential information and ensure the security of company data.

Furthermore, by restricting access to authorized employees only, the company can better control the activities carried out on its internal network, preventing possible security incidents. In this way, this solution has a safe and controlled environment.

The importance of the intranet
The corporate intranet plays a crucial role and provides several benefits by facilitating internal communication and collaboration, allowing an agile and organized flow of information, essential in a corporate environment where efficiency and productivity are paramount.

It also helps centralize company documents and policies, making it easier for employees to find the resources and guidelines they need for their daily work. What’s more, it plays a huge role as a platform for training and professional development, providing employees with easy access to educational materials and training programs.

Through the intranet, it is possible to centralize important information. This means that all documents, company policies, updates and announcements can be found in one place. This makes it easier for employees to access the information they need to perform their daily tasks, thus increasing operational efficiency.

And of course, by storing documents in a central repository, companies reduce the risk of losing important data.

Another crucial aspect is its role in fostering corporate culture. Through internal news and discussion forums, it provides a platform to share successes and recognize employee achievements. This improves team morale and uk telemarketing data encourages a positive and collaborative work environment.

How to create an intranet
Now that we have discussed what an intranet is and highlighted the importance of this resource in companies, let's understand how to create one.

When planning to create an intranet, the first step is to clearly define your goals. Ask yourself: What problem are we trying to solve, and how can the intranet improve communication and collaboration within our organization? Identifying these goals will help shape the functionality you need from your intranet.

Furthermore, it is essential to involve employees in this process, seeking to understand their needs and expectations regarding the implementation of the new system.

In this sense, conducting surveys can be a great way to gather information and ensure that the final solution meets the demands of all users. Active employee involvement from the beginning also helps to increase acceptance and use of the intranet after it is implemented.

Next, choose a software solution that meets your identified needs. There are customizable options that can be developed in-house or purchased from vendors that specialize in intranet solutions.

Building this type of system from scratch may require an investment that not all companies are willing to make, not to mention the development time that ends up being much longer than desired. Therefore, using ready-made but customizable software is the best option.

Implementation involves not only technical aspects such as software installation and configuration, but also change management within the organization.

Within this, it is crucial to have adequate training for end users to understand what an intranet is and how it can benefit their daily lives, as well as a clear strategy to encourage the adoption of the new tool.

Remember that the success of an intranet isn’t just about the technology itself, it’s also about user engagement and how it’s incorporated into the company culture. Therefore, listening to feedback and making adjustments as needed are key steps in the process of achieving an effective intranet.

Optimize internal communication with Bitrix24
Bitrix24 is a management platform that, in addition to acting as a corporate intranet, also has more than 35 essential tools for optimizing a company's internal communication and processes, being a complete CRM.

With it, you can manage leads, automate processes, perform more accurate time and productivity management , efficiently manage tasks and projects, manage workflows and much more. All of this in a centralized and easy way.

Furthermore, employees no longer waste time trying to find documents, as the platform simplifies management and sharing.

Furthermore, several integrations can be carried out, both with applications developed by Br24 exclusively for the platform, such as chatbot, API for WhatsApp and App for signing documents, as well as with external systems.

So, choose the Bitrix24 platform and enjoy the advantages of a quality corporate intranet, along with many other solutions that will make a difference in your company.

Contact us today and discover the exclusive benefits that you only access by subscribing to your plan with Br24 , the Bitrix24 partner with the greatest global impact!