Dependence on Rapidly Obsolete Technology
Posted: Sat Jan 18, 2025 8:37 am
The file format or software used today may not be compatible in the future. As a result, important documents may become inaccessible. In fact, 70% of companies fail to update their document management technology regularly ( questionai.id ).
Solution:
Choose a document management system that supports regular technology updates.
Perform regular data migration to newer formats or systems.
Evaluate your technology infrastructure at least every two years.
3. Lack of Employee Training
Advanced technology won’t be effective if your kazakhstan phone number list employees don’t know how to use it. Without adequate training, errors in document management can occur, increasing the risk of data leaks or document loss.
Solution:
Provide regular training programs on how to use the document management system.
Provide written guides and video tutorials for employee reference.
Involve the entire team in simulations or trials of using the new system.
4. Not Having a Reliable Backup System
Imagine if critical data was lost due to a natural disaster, technical failure, or ransomware attack. 58% of businesses that lose critical data never fully recover ( integrasolusi.com ).
Solution:
Use cloud-based backup that can be accessed anytime and anywhere.
Schedule regular automatic backups to ensure data is always available.
Keep a backup copy in a separate location as an additional precaution.
Solution:
Choose a document management system that supports regular technology updates.
Perform regular data migration to newer formats or systems.
Evaluate your technology infrastructure at least every two years.
3. Lack of Employee Training
Advanced technology won’t be effective if your kazakhstan phone number list employees don’t know how to use it. Without adequate training, errors in document management can occur, increasing the risk of data leaks or document loss.
Solution:
Provide regular training programs on how to use the document management system.
Provide written guides and video tutorials for employee reference.
Involve the entire team in simulations or trials of using the new system.
4. Not Having a Reliable Backup System
Imagine if critical data was lost due to a natural disaster, technical failure, or ransomware attack. 58% of businesses that lose critical data never fully recover ( integrasolusi.com ).
Solution:
Use cloud-based backup that can be accessed anytime and anywhere.
Schedule regular automatic backups to ensure data is always available.
Keep a backup copy in a separate location as an additional precaution.